Difference Between Circular and Notice: Written notices and circulars are two formats for exchanging or distributing information with customers, employees, and members of the public.Notices are regularly used to post announcements that are meant to draw attention from onlookers. On the other hand, circulars are an internal communication tool that can be used to reach a variety of people within a company. It is brief and formal. A notice includes the information that we want the most people to notice (pay attention to).
As opposed to this, circular is utilized to disseminate information in one direction. It is important to remember that the notification and the circular should both be written in a request-style rather than a command-style.Additionally, both can be written for the same motive. The main distinction is that notices are pinned to the board, whereas circulars are intended for distribution. Having said that, we will now compare the two, using examples and formats, to explain the differences.
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What is a Circular?
A circular is the formal form of communication for a business. As the name implies, it is a letter delivered to the audience. The four basic components of a circle are the head, opening, text, and signature. If a company or a group of its employees sends you a circular, it means they want to let you know about something. The word “circular” comes from the fact that it was written on a circular sheet of paper.
Although any sort of paper can be used to write circulars, “letterhead” is the most popular approach. Circulars are frequently used by businesses and government organizations. A circular, broadly speaking, is a statement that a company or a business issues about itself. A circular can be sent to a group of suppliers, customers, clients, and staff. In the context of enterprises, these several different or comparable business documents are used for various objectives.
The Structure of a Circular
A circular must include a heading and a body with the appropriate sender information because it is a letter. The circular’s head, which is regarded as its most important element, will comprise the information about the recipient, addressee, or readers. In the opening, the sender introduces themselves or themselves. In this section, the sender provides details about his business, himself, his position, etc. Because the body of the circular will discuss its purpose, subject, or information being provided, it must be relevant to the recipients. The close can contain the letter’s conclusion or the sender’s signature.
Circulars are frequently used in organizations because they are concise and direct. Companies use circulars to educate their clients about the business, the services they provide, or recent changes within the company. They may inform you about the company, the products being sold, a new promotion, or the launch of a new product. Additionally, circulars can be addressed to employees to let them know about the organization’s plans, or they can be written to partners or suppliers to advertise.
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What is Notice?
A notice is an official communication to a group of individuals in writing or on paper. It is stated in extremely precise language without any extraneous details. Essentially, notices are a way to provide information about any occasion or issue. Since they must reach a large number of people in a brief amount of time, they are precise and concise.
If it is not accurate, the readers might not take the time to read it completely. A writer must also possess the capacity to say something complicated in the fewest words possible. Simplicity also provides an extra advantage. Avoid including any material that could cause your intended message to be misunderstood by others.
Format of a Notice
1. Name of the Organisation : It mentions the name of the company that the notification’s author is a member of. Readers can identify who issued the notice thanks to the notice’s positioning at the top of the page.
2. Title – ‘Notice’ :This title, which reads “notice,” informs the readers that they should read the notice.
3. Date : The date is written on the notice’s left-hand corner after leaving a tile. Notices must be sent on a specific date because they are official communications. The date must be given in a suitable manner that is readable and distinct.
4. Heading :Briefly stated in the heading is the subject of the notice. The meeting’s agenda should be reflected in the heading. It functions similarly to an email’s “subject,” which summarizes or describes the communication’s purpose.
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5.Body: The body of the notice contains the main details for which it was issued. The body should contain all the details required for the notification, such as the date, time, and place of the event, and should be written in the passive voice without the usage of the first person.
Major Differences Between Circular and Notice
The primary distinction between a notice and a circular is that a notice is a written form of communication used to convey information or a message to a large audience by posting it in a specific location, whereas a circular is a written form of communication used to convey information via email or letter to a specific target audience.
In other words, a notice and a circular differ in that a notice informs a vast audience while a circular informs a specific target audience.The summary of the distinctions between a circular and a notice is provided below.
1. Meaning: Notice is a type of written communication that are used when the same information needs to be communicated to many people. Contrarily, a circular is a sort of written communication that is meant to disseminate information to organization members.
In other words, a circular is also a formal written document intended for departmental or organizational communication. whereas a notice is a formal document that is created and intended to convey vital information to its recipients.
2. Communication: A circular is distributed among the members. While a notice is put up somewhere to draw attention to something crucial.
In other words, the notice is posted on the notice board where everyone can see it and read its contents. Additionally, it is displayed on the business website. Circulars, on the other hand, are delivered to the members in question.
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3. Uses: Circular are typically used to convey communications within a department, or intradepartmental communication.
Notice, on the other hand, can be used for interdepartmental communication, i.e., sending messages to clients, suppliers, and customers as well as between divisions or branches of the firm.
4. Font size: Circulars are written in a smaller typeface than notices are, and vice versa. This means that notices have larger font sizes since they make it easier for readers to read them from a distance.
Circulars, on the other hand, are handled by individuals, which accounts for their reduced text size.
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5. Use of box:
Notice is always written inside of a box, but circulars are never written inside of one of those boxes.
6. Meant for:
Notice is intended for a general audience. Contrarily, the circular is an official notice.
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Conclusion: Despite the fact that many people mistake Circular for another term, both words have the same goal, which is to relay information. Notices have legal standing because they are prominently displayed or posted and are expected to be read by everyone for whom they are intended. whereas circulars are intended for a specific audience
Edeh Samuel Chukwuemeka ACMC, is a Law Student and a Certified Mediator/Conciliator in Nigeria. He is also a Developer with knowledge in HTML, CSS, JS, PHP and React Native. Samuel is bent on changing the legal profession by building Web and Mobile Apps that will make legal research a lot easier.